Project Manager, Facilities

Job Summary

Provides direction for district-wide development, planning and construction activities for new capital improvement and renovation projects from conception stage throughout construction and project close-out completion.

Accountable for ensuring facility projects are planned, executed, and finalized according to agreed-upon scope, deadlines, and approved budgets, including acquiring resources and coordinating the efforts between the department’s team members and third-party suppliers.

ESSENTIAL FUNCTIONS

Manage tasks associated with the maintenance of buildings and grounds, including renovations, expansions, and improvements.

Manage the work of technical maintenance staff, contractors, or subcontractors. 

Receive and review requests for maintenance and prioritize maintenance activities based on urgency and availability of resources.

Maintain records and documentation related to maintenance, renovations, expansions, improvements, and projects.

Manage all aspects of the project engagements from planning (inclusive of estimating), external vendor relationships, communications, resources, budget, changes, risks, and issues. 

Provide day-to-day leadership by building and motivating team members to meet goals, adhering to their responsibilities and milestones. 

Manage vendor relationships, supplier agreements and monthly supplier performance through project completion. 

Review projects and contracts for compliance and take appropriate actions to resolve discrepancies. 

Participate in establishing practices, templates, policies, tools, and partnerships to expand and mature project capabilities for the department. 

Monitor and track project task dependencies and critical path deliverables. 

Establish and maintain continuous communications and status reporting across leadership.

Perform other duties, tasks and assignments as required. 

QUALIFICATIONS

Education & Experience

• Bachelor’s degree in construction management or related field required.
• 5 years of project management experience through the full project lifecycle from initiation to closeout required.
• Required years of experience may be substituted by 5 years working in the capacity of project coordinator on projects involving stakeholders from two or more business units.    

Licensing & Certification

• Valid Texas Driver License

Special Skills      

• MS Office Programs
• Information Management Systems
• Project Management
• Budget Management
• General Construction & Maintenance Processes        

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General office.  May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision.  Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator.  Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes.  Ability to travel to and from meetings, training sessions or other business-related events.  May be required to work after hours to include weekends and holidays. 

SECURITY SENSITIVE:  This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215