Director, Master Scheduling
Job Summary
Oversees the system-wide master scheduling process, including planning, directing, coordinating, and assessing activities to ensure they are accomplished within the prescribed time frame and budgeting parameters in collaboration with leaders in Instructional Services and the seven Colleges. Leads a team responsible for ensuring course creation and room scheduling is accurate, complete, and timely, while optimizing space across all HCC locations. The Master Scheduling team is responsible for creating, and generating course and scheduling analytical reports, compiling historical data, and overseeing the Master Scheduling process to include analysis of class and room scheduling effectiveness and efficiency, analysis of faculty staffing, including ratios of full and part-time staff, and preparing reports analyzing faculty load, overload, and release time. Additionally, this team forecasts scheduling and usage trends, recommending and implementing efficient methodologies, and changes in the academic schedule in collaboration with other administrators.
ESSENTIAL FUNCTIONS
Ensure appropriate planning of the scheduling process, collaborating with Deans and Presidents and Vice Presidents to align both College and District expectations.
Define parameters for college schedules and maintain communication to support Instructional Deans, Student Services Deans, and Presidents.
Coordinate and facilitate master scheduling process across all campuses and academic and technical units (semester credit hour sections only).
Implement scheduling policies and directives according to District, federal or state guidelines and regulations.
Develop and maintain master scheduling timeline for colleges and locations, including academic and technical areas.
Oversee professional development of division schedule Coordinators, Deans, Vice Presidents and others in creating and producing the District’s academic schedule of classes and provide training in the proper operation of the scheduling software system.
Provide analysis and reporting of faculty FTE, including analyses of overloads and course releases, and collaborate with Instructional Services and Talent Engagement to ensure accurate faculty assignment loads.
Assess efficiency and effectiveness of master schedule.
Develop processes to evaluate course needs based on student academic plans, identify gaps in course offerings, and evaluate available time/space for optimizing course offerings.
Perform regular audits of schedules across the district to inform decisions about how to reallocate resources, consider class sizes, faculty experience, learner needs, and community needs.
Communicate scheduling data to administration, staff, and faculty.
Lead project planning, development, implementation, and control to ensure efficiency in meeting the needs of the district.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
• Bachelor’s degree from an accredited institution required, Master’s preferred
• 5 years’ experience in course/class scheduling required. Experience in classroom optimization preferred
Licensing & Certification
• Valid Texas Driver License
Special Skills
• MS Office Programs
• Information Management Systems
• Budget Management
• Analytics & Reporting Systems
• Visualization Software
• Cross Functional Team Leadership
Competencies
• Acting as a Champion for Change
• Thinking like an Entrepreneur
• Driving for Results
• Leveraging Opportunities
• Setting a Strategic Vision
• Attracting & Developing Talent
• Inspiring & Motivating Others
• Acting Strategically
• Demonstrating Beliefs & Principals
• Managing Resources
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest single-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.